Job Description

Job Title: Project Accountant

Department: Accounting/Finance

Reports To: Chief Financial Officer

Directly Supervises: None

W. E. Lyons Construction Co. is a leading commercial general contractor with a legacy of excellence and innovation since 1926. We pride ourselves on delivering high-quality projects on time and within budget while maintaining the highest standards of safety and integrity. Our team is dedicated to fostering growth, teamwork, and continuous improvement, ensuring long-term success for our clients and employees alike.

Position Objective: We are seeking an experienced and detail-oriented Project Accountant with a focus on subcontracts, subcontract change orders, insurance compliance, and public works projects. The ideal candidate will have 3 to 5 years of experience in managing subcontractor documentation, change orders, and compliance logs. This role requires strong attention to detail to ensure all subcontractor agreements, change orders, and compliance reports are accurate, timely, and meet legal and regulatory requirements.

Key Responsibilities

Subcontract Management:

• Review, draft, and manage subcontracts to ensure compliance with company policies, legal requirements, and public works contract terms.
• Track and maintain a comprehensive subcontract log, ensuring all required documentation is accurate and up to date.
• Coordinate with project executives, project managers, and subcontractors to resolve issues regarding subcontract terms and conditions.
• Ensure subcontractors are properly vetted and compliant, including reviewing bonding, licensing, and insurance documentation.

Subcontract Change Orders:

• Manage and track subcontract change orders from initiation through approval, ensuring all necessary documentation is complete and accurate.
• Maintain an organized and up-to-date change order log to track the status of each change order. Collaborate with project managers and subcontractors to assess the impact of changes on project budgets and timelines.
• Ensure compliance with contract terms, documenting all adjustments and obtaining necessary approvals.

Public Works Compliance:

• Ensure compliance with public works regulations, including monitoring Certified Payroll compliance for prevailing wage requirements.
• Maintain and update compliance logs, including Certified Payroll records, DIR reporting, and other documentation as required by state and federal laws.
• Coordinate with subcontractors to ensure the timely submission of certified payroll reports.
• Verify the accuracy and completeness of all compliance logs, ensuring all public works requirements are met.

Insurance Compliance:

• Track and ensure subcontractors maintain required insurance coverage throughout the duration of the project.
• Review and verify subcontractor Certificates of Insurance (COIs) for accuracy and compliance with contract terms.
• Address gaps in insurance coverage and coordinate with insurance providers to ensure appropriate coverage is maintained.

Compliance Reporting and Documentation:

• Generate regular compliance reports related to subcontractors, change orders, certified payroll, DIR reporting, and insurance compliance.
• Maintain detailed logs for all aspects of subcontract compliance, including a subcontract log, subcontract change order log, and public works compliance log.
• Ensure timely submission of compliance documentation, including certified payroll records, DIR reports, and insurance certificates.

Collaboration and Communication:

• Serve as a liaison between project teams, subcontractors, and government agencies to ensure smooth compliance coordination.
• Provide guidance and support to project managers on compliance-related matters throughout the project lifecycle.
• Assist in resolving compliance-related issues, ensuring that all regulations are met, and documentation is accurate.

System Management:

• Utilize LCPtracker and other compliance management systems to track and manage certified payroll, DIR reporting, and other compliance documentation.
• Ensure all data in LCPtracker and similar systems are entered accurately and up to date, including employee wage rates, work classifications, and hours worked.

Skills and Experience Requirements

Educational and Professional Experience

• 3 to 5 years of experience in project coordination or compliance, with a focus on subcontracts, change orders, certified payroll, and public works compliance.
• Strong attention to detail with the ability to track, manage, and verify compliance documentation accurately.
• Strong understanding of subcontract agreements, change order processes, and public works compliance regulations.
• Knowledge of public works regulations, including Certified Payroll, DIR reporting, and LCPtracker system.
• Experience with tracking and maintaining compliance logs, including subcontract logs, change order logs, and certified payroll logs.
• Proficiency in managing and verifying insurance compliance, including reviewing Certificates of Insurance (COIs).
• Ability to manage and track detailed compliance documentation with a high level of accuracy and organization.
• Strong communication skills, with the ability to collaborate effectively with project teams, subcontractors, and regulatory agencies.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and compliance management systems (e.g., LCPtracker, Procore
• Proficiency in Procontractor/Trimble and/or other accounting software

Preferred:

• Experience with public works projects and familiarity with prevailing wage laws.
• Familiarity with project management and compliance tracking tools.
• Bachelor's degree in Business Administration, Accounting, or related field (preferred).

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