Job Description

Job Title: Administrative Assistant – Business Operations

Location: Wyoming, MI

Job Summary:

The Administrative Assistant provides essential support to multiple Gas and Electric Distribution Field Leaders across various locations. This role involves a mix of administrative, operational, and financial responsibilities to ensure smooth day-to-day business operations. The ideal candidate is detail-oriented, well-organized, and capable of working collaboratively across diverse teams.

Key Responsibilities:

• Coordinate ARCOS scheduling for field operations.
• Manage payroll tasks including correcting system interface errors (IDOCs) and releasing timesheets.
• Process Equivalent Straight Time charging, posting, and distribution in accordance with Union Working Agreements.
• Handle accounts payable activities such as creating and processing purchase requisitions.
• Reconcile purchase card transactions and process check requests.
• Sort and distribute incoming mail and perform other related administrative duties.
• Generate and present financial reports; manage cash flow and adhere to budget constraints.
• Support special projects and assist in hiring personnel as needed.
• May be required to lift and carry loads ranging from 5 to 35 lbs.

Skills & Qualifications:

Required Skills:

• Proficiency in Microsoft Word, Excel, Access, and Outlook.
• Strong attention to detail and organizational skills.
• Highly motivated and team-oriented with a willingness to learn.
• Ability to follow established policies, procedures, and job aids.

Preferred Skills:

• Experience with SAP (Front/Back Office).
• Familiarity with plotter and scanner operations.

Education & Experience:

• Required: High school diploma or equivalent.
• Preferred: Some college coursework.
• Experience: 0–1 year of administrative or clerical experience; customer service background and SAP experience are assets.

Additional Information:

• May require travel and occasional overtime.
• Must be able to interface effectively with cross-functional teams and understand their administrative needs.

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